Open Position --- Senior Accounting Clerk

    The Town of Coventry is searching for a Senior Accounting Clerk

     

    This position requires a Bachelor’s degree in Accounting or related field, plus 2 years of relevant administrative or bookkeeping experience; or any equivalent combination of education, training and work experience.

     

    Salary begins at $50,660

    The Town provides Blue Cross, Delta Dental, life insurance, 401a matching, and a generous sick and vacation accrual.

     

    Please send cover letter and resume to HR@coventryri.org or HUMAN RESOURCES, TOWN OF COVENTRY, 1670 FLAT RIVER ROAD, COVENTRY, RI  02816

     

    The Senior Accounting Clerk performs a variety of tasks in the Finance Department pertaining to the entry, recording, filing and reporting of information produced by the Department.  Tasks may include but are not limited to bookkeeping, processing financial transactions, maintaining detailed financial records, scanning, copying, filing and other administrative assignments.  The position requires the use of critical thinking, attention to detail, good judgment, accuracy and problem solving to complete tasks effectively, efficiently and quickly. 

     

    Essential Job Functions

    (The essential functions and duties herein listed are illustrative of the various types of common activities that this position is required to perform. The omission of specific statements of tasks does not exclude them from the responsibilities of the work to be performed by this position.  Errors in judgment or omissions could result in delays or loss of service, monetary loss and/or rework and legal ramifications and/or potential liability.)

     

    Prepares letters to vendors to obtain W-9 information and update Town records accordingly.

    Prepares and prints 1099 forms at year-end.

    Assist in accounts payable processes including: reviewing purchase orders and invoices for proper accuracy, documentation and authorization; inputting purchase orders and invoices into the financial system; assigning vendor coding; verifying compliance with procurement policy for documentation, pricing, discounts and calculations.

    Assist in preparing and processing accounts payable checks and posts them for review by the supervisor in the financial system.

    Prepare journal entries for transaction to be reviewed by supervisor

    Assist in reconciling all items on the Balance Sheet

    Processes accounts receivable including: receiving and verifying deposits from other departments, and prepares deposits to be transported to the bank.

    Assist in keeping track of building department fees, impact fees, clerk licensing fees and deferred revenue and all other departments excluding tax collectors department.

    Prepares and provides budget reports to other departments of the Finance Director.  Files and maintains accurate records.

    Possible assignments to tax assessor’s office for assistance in updating assessor’s records

    Conducts all work in a safe manner and all work safety practices are followed.

    Performs similar or related work as required, directed or as situation dictates.

    Continues required training and professional development; keeps current with financial tools, systems, practices and trends.

    Learns and becomes familiar with the routine tasks of co-workers to provide mutual support and coverage as necessary to perform the tasks required of the Department to serve the public.

    Ability to accept and perform a variety of tasks unsupervised, as needed.

    Assist in reviewing weekly payroll and attendance

     

    KNOWLEDGE, SKILLS AND ABILITIES

    Knowledge of accounts payable and receivable principles, practices and procedures.

    Knowledge of computer systems, financial platforms, office tools, technology to perform department functions.

    Knowledge of municipal finance, general accounting, and excel.

    Strong verbal and written communication skills; communicating accurate information and questions in a timely manner.

    Skills of performing basic accounting and auditing functions; perform basic mathematical calculations.

    Ability to work with numbers and details. 

    Skills of time management and ability to prioritize tasks.

    Ability to focus on work in an environment that is, at times filled with loud noises and distractions.

    Ability to set and achieve goals, plan ahead, and ask for help when needed.

    Ability to work independently and cooperatively with others.

    Ability to follow instructions, and uphold policies, rules and procedures.

    Ability to interpret, understand and apply rules and regulations.

    Skill in use of a computer and other related office equipment.

     

    Minimum Qualifications

    EDUCATION, TRAINING OR EQUIVALENT EXPERIENCE

    Bachelors’ degree in Accounting or related field, plus 2 years of relevant administrative or bookkeeping experience; or any equivalent combination of education, training and work experience.